Stock Counts

Overview

Perform physical inventory counts to verify and reconcile stock levels.

Creating a Stock Count

Step 1: Start Count

1. Go to "Inventory" > "Stock Counts"
2. Click "Create Stock Count"
3. You will see the count form

Step 2: Select Location

• Select warehouse location to count
• Or count all locations

Step 3: Count Items

1. Print count sheet or use mobile app
2. Physically count each item
3. Record actual quantities
4. Enter counts into system

Step 4: Complete Count

• Review all counts
• Click "Complete Count"
• System calculates discrepancies

Count Methods

Full Physical Count

• Count all items in location
• Most accurate method
• Time-consuming
• Usually done annually

Cycle Counting

• Count items on rotating basis
• Count subset of inventory regularly
• Less disruptive
• Maintains accuracy throughout year

Spot Checking

• Random count of selected items
• Quick verification
• Identifies problem areas

Reconciling Counts

Analyzing Discrepancies

1. System compares physical count to system records
2. Identifies items with differences
3. Shows variance percentage

Investigating Differences

• Check for data entry errors
• Review recent transactions
• Look for unreported damage or loss
• Verify transfers were recorded

Adjusting Inventory

1. Review discrepancies
2. Approve adjustments
3. Click "Post Adjustments"
4. System records adjustment entries

Count Reports

Available Reports

• Count Sheet
• Discrepancy Report
• Variance Analysis
• Count History

Generating Reports

1. Go to "Inventory" > "Stock Counts"
2. Click "Reports"
3. Select report type
4. Click "Generate"

Best Practices

• Perform counts regularly
• Count when business is closed
• Use multiple counters for verification
• Investigate all discrepancies
• Document reasons for adjustments
• Keep count records for audit

Next Steps

After stock count:

1. Adjust inventory as needed
2. Review inventory reports